How one web agency freed up six hours a week
Curious where AI saves your business time?
No obligation, and nothing to prepare.
What happened at Veka Media
Veka Media is a web agency. Every project came with a lot of customer contact: briefings, feedback rounds, emails and phone calls. That information sat spread across mailboxes and loose notes, and had to be pieced together again with every question.
We built three workflows that keep track of it. Customer email still comes in as usual and the team reads and answers it themselves; in the background the customer file is updated, so wishes, feedback and agreements sit in one place per customer. For a running project you can see at a glance what was agreed.
It runs entirely inside their own systems. No message goes out to a customer automatically and customer data goes nowhere.
- 6 hours
- less digging around per week
- 3
- workflows running there today
- 0
- messages that go out without a person
“Easy contact with Finn, he quickly understood how our business fits together. The report was more concrete than we expected and we now have three workflows running. If something comes up, it is often sorted the same day. Recommended.”
It looks different at every company
Veka Media is one example. We do not sell a ready-made package you buy on the side: we first look at where your time goes, and then build something that fits the way you already work. Usually inside the software you already have.
Work that comes back every week
The same steps, the same files, over and over. That is often where most of the time goes, so that is usually where we start.
Information sitting all over the place
In mailboxes, folders and loose notes. We bring it together, so nobody has to go looking for what was agreed.
Customer contact and follow-up
Questions coming in, quotes left waiting. AI prepares and sets things up; whatever goes out passes a person first.
Systems that do not talk to each other
Two packages that both work fine but know nothing of each other. A connection saves the retyping in between.
What would save you the most, we only know once we look along. That is why it starts with a conversation and not with a proposal.
When we tell you not to do it
Not every process gets better with AI. These are the cases where we simply say so, even when it means there is no job in it for us.
It happens too rarely
Something that costs a quarter of an hour twice a month will never earn back the build and the upkeep.
The rules are not settled
If nobody can explain when something is and is not allowed, there is nothing to automate. That is a process question first.
Too much is at stake
For work where a mistake costs money or trust straight away, we leave the decision with a person and automate the preparation at most.
Your software will not allow it
Some packages give no access to their data. Then a connection simply is not possible, and we say so right away.
And if it disappoints?
We always start with one process. That is deliberate: if it disappoints, it disappoints on a small scale. You have paid for one job, not for a project of months.
What we build runs on your own accounts. If you stop, it stays yours and someone else can take it over. There is no subscription around it and no notice period.
And the first conversation and looking along cost you nothing. If it turns out there is little to gain, you hear that and it ends there.
What people usually still ask
Is your question not here? Go to the contact page or message us on WhatsApp.
How long does something like this take?
That depends on the job. One connection is different from a process running through three departments. You hear the planning up front and you get a fixed price.
Does my team have to get used to something?
As little as possible. We build inside the software that is already there, so no new system arrives that everyone has to learn.
Who keeps it running?
You, or we do. You can buy ongoing care, but you do not have to: you can run it yourself or have your own IT partner do it.
What happens to our data?
It stays yours and does not go into a model that trains on other people's data. We put that in a processing agreement.
We are not a technical company, can we do this?
Especially you. Our clients are agencies, installers and bookkeeping firms. If you can operate your own software, you can operate this.
Curious what this would save you?
Leave your email and we will see whether there is something to gain at your place.
No obligation, and nothing to prepare.